Contents

1. What is Fitness to Practise?
2. What is the School Fitness to Practise procedure?
3. Fitness to Practise informal procedure
4. What are the possible outcomes of Fitness to Practise informal procedure?
5. If the informal procedure is not resolved - what are the next steps?
6. Referral under the Code of Student Conduct
7. Fitness to Pracise formal procedure
8. Interim findings of formal procedure
9. Possible outcomes
10. Is there an appeal procedure?

 

What is Fitness to Practise?

The University of Glasgow has a Fitness to Practise procedure and the regulations are outlined in the University Regulations at Regulation 36.

Fitness to Practise applies to all students registered on specific professional degrees, such as Medicine, Dentistry, Nursing, Teaching, Community Development, and Veterinary Medicine.

The Fitness to Practise procedure can also be used to protect the health and wellbeing of students and to ensure that they are appropriately prepared for entry to the profession and clearly understand and demonstrate professional behaviour.

The procedure is also to comply with requirements of professional bodies and to ensure that students meet professional expectations and to protect Glasgow University against legal claims.

Examples of when a student may be investigated under the Fitness to Practise regulations include: inappropriate interactions with patients, clients, children or service users, concerns regarding students’ behaviour in the professional context (e.g. on placement), or student's ill health or mental health issues that prevents the demonstration of standard professional competencies, substance misuse, being accused of a crime, or any other breach of their particular School’s Code of Professional Conduct and Fitness to Practise.

What is the School Fitness to Practise procedure?

There are two stages in the Fitness to Practise procedure;

i) the informal procedure; and

ii) the formal procedure.

Schools will appoint a Fitness to practise Officer to oversee the Fitness to Practise process. They may also appoint a Fitness to Practise Investigating Officer who will carry out a separate investigative report.

At all stages of the procedure, you should be given information in writing and sent details in advance of any meetings you are asked to attend, and given an explanation of the procedure and why it is taking place.

You will be allowed to bring a supporter with you to the meetings. This could be a friend or family member or staff from the SRC Advice Centre.

Fitness to Practise informal procedure

Fitness to Practise usually begins with the informal procedure when you may be invited to attend a meeting with the Fitness to Practise Officer.

After the initial meeting, the Fitness to Practise Officer may appoint a Fitness to Practise Investigating Officer to carry out futher background investigations into the case and they may also wish to meet you.

After their meeting the Investigating Officer may write a report and once received, the Fitness to Practise Officer may decide to resolve the case.

What are the possible outcomes of Fitness to Practise informal procedure?

Depending on what the informal resolution stage is decided you may be asked to attend a further meeting with the Fitness to Practise Officer.

Based on the Investigating Officer's report, some outcomes include that you may still be given certain conditions, such as given a warning to refrain from or not to repeat unprofessional behaviour, or asked to agree to certain undertakings, such as being asked to write a reflective essay on the events which led to the investigation.

Or you may be asked to seek welfare or medical treatment or advice or encouraged to seek support from student services.

Also, whether to refer the case to a School Fitness to Practise Hearing or to manage the case by the informal procedure or alternatively that no breach of the School Code of Professional Conduct and Fitness to Practise has occurred.

If the informal procedure is not resolved - what are the next steps?

If the Informal procedure cannot be resolved, it may be followed if necessary by the Fitness to Practise Fromal procedure. Your case will be referred to the School Fitness to Practise Committee.

This could be for the following reasons (some examples):

If a minor incident is repeated or appears to form a pattern of behaviour;

Following a review of the informal procedure, if there are further concerns of continuing unprofessional behaviour;

If the Fitness to Practise Officer deems the behaviour to be sufficiently serious to require a formal investigation.

Referral under the Code of Student Conduct

If you are being investigated under Fitness to Practise, you can also be referred to the Head of Student Conduct at the same time, where considered necessary. The Code of Student Conduct procedure is outlined here 

 

Will the police be involved?

Where the university believes a criminal offence may have been committed, either on campus or off campus, it may report the matter to the police. The university may suspend proceedings under Fitness to Practise while any police investigation is ongoing.

 

I have been suspended - what is a temporary suspension of study?

The Head of School or Fitness to Practise Officer may decide to temporarily suspend you from your studies while the investigation is ongoing.

If you are suspended, you should be given written notice of the suspension and you also have the right to ask for a review of the decision every 20 working days.

 

Fitness to Practise formal procedure

The Fitness to Practise Officer may decide that a full Fitness to Practise hearing is necessary. You should be provided with documentation of the meeting which will include a list of those on the panel.

You will be invited to attend a panel hearing, and you will be invited to write a personal statement. Durnting the panel hearing, members of the panel will be able to ask you questions.

After the meeting they should decide what is to happen and will write out to you with their decision. This normally takes 10 working days.

Fitness to Practise may also interact with the University’s Code of Student Conduct, depending on the circumstances.  It is possible for misconduct to be dealt with under both procedures.

 

School Fitness to Practise Committee panel and hearing

Fitness to Practise hearings will take place before panel led by a Clerk or the Committee and a Committee Convenor.

You should be given advance notice of the committee hearing in writing and can arrange to meet with the Clerk of the Committee.

Documentation should include a list of the panel members, and copies of reports from the school or by the Fitness to practise Investigation Officer. You are also able to provide a statement together with any evidence.

We can help you prepare for the hearing and help you to provide a personal statement or help you gather relevant evidence for the hearing. This could include medical statements if you have been unwell, for example.

You will be allowed to bring a supporter with you to the hearing This could be a friend or family member or staff from the SRC Advice Centre.

 

Interim Finding of formal procedure

The Committee may decide that the your fitness to practise is impaired and may reach an interim finding.

Interim findings may be termporary until the final resolution is reached. So in this circumstance the following outcomes are at the Committee's disposal and could include:

Being suspended (or continuing with a suspension) from your programme of study for a defined period;

You are permitted to continue with any conditions and will be formally reviewed;

The Hearing will be reconvened after an appropriate time interval on one or more occasions to review the your case and to reach a final outcome.

 

What is the possible outcomes of the School Fitness to Practise Committee?

Once the hearing has taken place the Fitness to Practise panel can decide on appropriate measures at their disposal.

The following outcomes are open to the Committee following a Hearing:

a) You will receive no warning or sanction.

b) You receive a warning as there is evidence of misconduct but your fitness to practise is not impaired to a point requiring any further sanction.

c) You receive a sanction.

Undertaking – A promise given by you in writing to the Committee that there will not be a repeat of the circumstances or behaviour leading to the referral.

Undertaking and Conditions – A promise given by you in writing to the Committee that there will not be a repeat of the circumstances or behaviour leading to the referral and that they agree to the conditions or actions which may be imposed or applied. These include but are not limited to:

• remedial tuition; or
• repeat of specified part(s) of the programme of study; or
• increased supervision.

Suspension – This prevents you from continuing on their programme for a specified time and stops you from graduating at the expected time. During the period of suspension, you may undergo a medical assessment or medical treatment, or other form of remedy and thereafter be required to demonstrate fitness to practise to the satisfaction of the Fitness to Practise Officer.

Expulsion – The Committee can expel you from the programme if they consider this is appropriate for ensuring the protection of the patient, or client group, or the public. It is applied where your behaviour is fundamentally incompatible with continuing on a professional programme.

 

Is there an appeal procedure?

If you wish to appeal against any decision of the School Fitness to Practise Committee you may appeal to the Senate Fitness to Practise Appeals Committee in accordance with the procedure set out below. 

If you are considering an appeal please get in touch with the SRC Advice Centre.

 

What should I do?

If you receive notification from the University that they are investigating you under the Fitness to Practise regulations you should contact the SRC Advice Centre as soon as possible as we will be able to provide you with support and advice on how you should proceed and can usually accompany you to any meetings or hearing(s) required. 

We can help to go over any documentation together with you and help you to prepare in advance for any meetings and help prepare a written statement if you wish to create one.