Contact the SRC about clubs and societies
- For general enquiries, please contact clubsandsocs@src.gla.ac.uk and we will do our best to resolve your query by email in the first instance. If you would prefer to chat through your query with a member of SRC staff, or if you have several queries, then we can arrange a Zoom call with your society to help answer your questions.
- For general enquiries you can also come into the SRC Welcome Point in the McIntyre Building. Our opening hours are Monday-Friday 9am-5pm.
- Clubs and societies first point of contact with SRC Council is the Vice President – Student Activities: vp-activities@src.gla.ac.uk. Clubs and societies can contact the VP Student Activities if they have questions on society policy or wider support issues. More information on the VPSA role can be found on the Sabbatical Officers page.
How do you affiliate a society?
Society affiliation opens in August every year and can be accessed through the affiliations pages. To affiliate, societies must have at least 15 members; at least 3 committees members and have no more than 20% non-student members. For all you need to know about affiliation see: https://www.glasgowunisrc.org/clubs-socs/start/.
How long does it take to affiliate my society to the SRC?
The affiliation process varies depending on if you are a New Society or a Reaffiliating Society. All New Societies must be reviewed by the Clubs & Socs Committee before being full processed. The outcome of your application should be relayed to you within a maximum of 3 weeks. If you have not heard from us by this time please send a follow up email to clubsandsocs@src.gla.ac.uk.
Do clubs/societies have to attend an induction session each year they affiliate?
Yes, all clubs and societies are required to attend a compulsory induction session each year that they affiliate. At least two office bearers from each society must attend a virtual Compulsory Induction Session and societies that do not attend the induction will not have access to benefits such as room booking or minibus booking privileges.
I'm an Office Bearer – can I have this recognised?
HEAR allows 5 committee members (President, Vice President, Secretary, Treasurer and Welfare Officer) to have their role in the club/society recognised on their graduation transcript.
If you would like any more information on HEAR and how to apply, please check our HEAR page.
If you do not hold a HEAR-Eligible position, there are a couple of futher options available to all office bearers. We consider any University of Glasgow student who gives up their time freely, for the benefit of others, to be a volunteer. Therefore, Committee members are eligible to log their hours dedicated to the club as volunteering through the SRC Website. You can find the information on setting this up on our Clubs & Socs Volunteering page.
How can I book a stall for my club/society at Welcome Fair?
All clubs and societies that were affiliated with the SRC in 2022/23 will be emailed around August each year and provided with a link to the Welcome Fair form. You must fill out this form to be considered for a spot at the Welcome Fair. You will be contacted to confirm if your application for a stall has been successful.
Can the SRC help clubs and societies with hosting their events?
Yes! If you are organising an event, you can now have your events displayed on your SRC Club page. If you have attended our Clubs & Socs Website Training, you will be given access to create club events, and you just need to email events@src.gla.ac.uk with event ticket details. We can accommodate, free and paid events. If you have not attended this training, please email events@src.gla.ac.uk with your event details and we can advertise this for you.
If you have any queries regarding hosting club/society events, please email events@src.gla.ac.uk.
How do you set up a bake sale?
Affiliated SRC, GUSA, clubs and societies are entitled to one bake sale each semester. Bake sales can take place either outside the Fraser Building or the Wolfson building and must be organised at least one week in advanced. To find out more about this please see https://www.glasgowunisrc.org/clubs-socs/resources/handbook/events-promo/room-booking/.
What spaces can clubs and societies book?
The SRC can book out the Williams Room, the Wee G and our stall on level 3 of the library. You can find all the information about this at https://www.glasgowunisrc.org/clubs-socs/resources/handbook/events-promo/room-booking/.
For other buildings and spaces on campus please contact timetabling@glasgow.ac.uk.
How can my club or society borrow a card reader?
To borrow a card reader, clubs and societies will first need to complete Card Reader Training. Please have a listed office bearer email accounts@src.gla.ac.uk to set this up.
If your office bearers have already completed the card reader training, please email accounts@src.gla.ac.uk to request to the card reader and we will talk you through the process.
How frequently are grant applications reviewed?
The SRC Clubs and Societies committee meet fortnightly to review all grant application submissions.
Does a club/society bank account have to be a separate account, or can it be a personal account of one of the society members?
We will never transfer funds to a personal bank account. Clubs should open a bank account designed for clubs and societies (e.g. Clubs & Societies Account, Community Account, etc., NOT a business account). Alternatively clubs/societies can choose to hold their funds within the SRC Clubs & Societies Holding Account. If interested, email clubsandsocs@src.gla.ac.uk
How many members must clubs/societies have to be eligible to apply for an SRC Grant?
Clubs/societies must have a minimum of 15 members (including committee members) to apply for an SRC Grant.
What is the Club Management System?
We now have a Club Management System on our new website, where clubs can securely store their documents. This function will be made available to clubs, once they have attended the Clubs Website Training. You can find the dates for the training here.
Benefits of this include:
- Adding Events to your Club Page.
- Messaging Function (setting up mailing list).
- It allows you to keep track of your Current Membership.
- Add Resources & News to your Club Page.
- Secure storage for Handovers (Admin Only Resources).
- Members-only Events.
- Editing your Club Page on the SRC Website.
- Sales Reports for all purchases (this includes customised ones).
What is the SRC Holding Account?
Clubs wishing to apply for grants must have a society bank account or have an SRC Holding Account.
If your Club chooses to open an SRC Holding account it allows for easier switch over between committees each year and still requires two signatories for the Account. Clubs will still be in charge of their finances, we will just be acting as a banking service on their behalf. For payments we will require authorisation from both signatories before they are made. The SRC will update societies bi-monthly on their funds total. If your Club is interested in this please contact us on clubsandsocs@src.gla.ac.uk for more details.